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| PRIVACY NOTICE CodX Hub Solution |
Document Control Last update: July 24th, 2024 Version: 1.1 Author: Group DPO |
Our website address is: https://codxhub.eu.
Table of Contents
4. Legal Basis for Processing Personal Data.
5. Disclosure of Personal Data.
9. Your Rights under the General Data Protection Regulation (“GDPR”).
11. Amendments to CodX Hub Solution’s Privacy Notice.
1.1 This Privacy Notice (“Notice”) aims to give you information on how we collect and process your Personal Data through or in conjunction with your use of this website and our services.
1.2 This Notice stipulates details and conditions of collecting and processing your personal details and provides you with information in accordance with the transparency principle and requirements under the applicable data protection laws.
1.3 This Notice delineates the methods by which we acquire and handle your Personal Data via the digital interfaces and software programs associated with this Privacy Notification.
1.4 The website www.codxhub.eu is not intended for children and we do not knowingly collect data relating to children (below 18 years of age).
1.5 By using our website, you consent to the data practices described in this Notice and all extensions and addendums to this Notice, including Terms and Conditions (‘T&C’).
2.1 In accordance with the information we gather pertaining to our users:
Personal Data means any information that identifies you as an individual or that relates to an identifiable individual. Whenever it is not possible or feasible for us to make use of anonymous and/or anonymized data (in a manner that does not identify any users of the Site or customers of our services), we are nevertheless committed to protecting your privacy and the security of your Personal Data at all times.
2.2 Data obtained from you: We may collect from you, through interaction with you or through your interaction with us or our services different kinds of Personal Data about you which we have grouped together as follows:
3.1 At CodX Hub Solution, we prioritize the protection and respectful handling of your Personal Data. This section outlines how we utilize the information we collect from you through our website and services. By accessing or using our platform, you consent to the data practices described herein.
3.2 Purposes of Personal Data Usage. We may collect and use Personal Data[1] for the following purposes:
3.3 Necessity of Personal Data. The collection and processing of Personal Data are justified by the following reasons:
3.4 Use of Cookies and Tracking Technologies. We utilize cookies and tracking technologies for the following purposes:
4.1 This Section outlines the legal framework that governs the processing of Personal Data by CodX Hub Solution:
4.2 We have set out below a description of the possible ways we plan to use your Personal Data, and which of the legal basis we rely on to do so. We have also identified what our legitimate interests are where appropriate. Note that we may process your Personal Data for more than one lawful ground depending on the specific purpose for which we are using your data.[4]
| Purpose | Data Category | Legal Basis |
| To register you as a new user, i.e., issuing or assigning the login credentials, to identify whether the credentials are valid upon login, and to allow you access to services accordingly with the T&Cs. | Registration Data Contact Data Log-in Data | Performance of the contract |
| To allow your access in the services | Usage data | Performance of the contract |
| To manage our relationship with you, to provide you with access to services and any ancillary products | Registration DataContact DataProfile DataOther Communication DataUsage Data | Performance of the contract Compliance with legal obligations |
| Direct Marketing of our third parties services – including bonuses and offers | Marketing Communication Data | Legitimate interest (to promote our own service, to develop our business and enhance relationship)Consent |
| Social Media Marketing | Contact Data | Legitimate interest (to promote our own service, to develop our business and enhance relationship)Consent |
| Commercial business analyses for the creation of standards, periodical as well as ad hoc reports | Usage DataAnalytics Data | Legitimate interest (to develop our products/services and grow our business) |
| Web Analytics | Usage DataAnalytics Data | Legitimate interest (to develop our products/services and grow our business) |
4.3 Direct Marketing – In compliance with relevant laws and regulations and through a legitimate interest or with your consent, CodX Hub Solution may periodically notify you about similar products or services. This includes but is not limited to, new services and promotions, bonuses and offers. This notification may be conveyed through (i) electronic email (or SMS), or (ii) social media, or (iii) live phone calls, or (iv) push notification (desktop and/or app).
4.4 When relying on legitimate interest, CodX Hub Solution will give you the opportunity to oppose such direct marketing when registering on our Site.
4.5 When relying on consent, the consent may be granted by you when registering on our Site.[5]
5.1 At CodX Hub Solution, we prioritize the protection and confidentiality of your Personal Data. It is imperative for us to transparently communicate how your information may be disclosed and transferred, especially on an international scale. Below, we delineate the protocols and safeguards in place:
5.2 By availing our services or accessing our platform, you acknowledge and consent to the disclosure and transfer of your Personal Data as outlined in this Section.
6.1 CodX Hub Solution provides links to external websites or information as a service. Clicking these links redirects users away from CodX Hub Solution’s site.
6.2 It is important to note that CodX Hub Solution neither endorses nor sponsors these third parties or their sites.
6.3 Users are solely responsible for their use of these external links, which is subject to the terms and privacy notices of the respective third-party websites.
7.1 We will only retain your Personal Data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
7.2 The criteria we use to determine what is ‘necessary’ depends on the nature of the particular Personal Data in question. Our normal practice is to determine whether there is/are any law(s) (for example license requirement, tax or corporate laws, etc.) permitting or even obliging us to keep certain Personal Data for a period of time (in which case we will keep the Personal Data for the maximum period indicated by any such law) and if not, whether there are any laws and/or contractual provisions that may be invoked against us by you and/or third parties and if so, what the prescriptive periods for such actions are. In the latter case, we will keep any relevant Personal Data that we may need to defend ourselves against any claim(s), challenge(s) or other such action(s) by you and/or third parties.
7.3 Where your Personal Data is no longer required by us, we will either securely delete or anonymize the Personal Data in question.
8.1 We have implemented security measures to safeguard your Personal Data from accidental loss, unauthorized access, alteration or disclosure. To comply with the law, we employ industry-standard encryption techniques to encrypt data during transit and at rest, ensuring confidentiality and integrity at all times.
8.2 In addition, we limit access to your Personal Data to those employees, agents, contractors and other third parties who have a need to know business requirement. They will only process your Personal Data on our instructions or subject to a lawful ground, as well as their duty of confidentiality.
8.3 CodX Hub Solution cannot provide absolute assurance of safeguarding against unauthorized access or breaches. In the event of a data breach, CodX Hub Solution will conduct a thorough risk assessment and notify impacted individuals in accordance with applicable local laws.
9.1 In accordance with the EU and UK GDPR, you have the right to request confirmation from us regarding the processing of your Personal Data and we will provide you with access to the following information with reasonable intervals:
9.2 Right to Rectification – Although all reasonable efforts will be made to keep your Personal Data updated, you are kindly requested to inform us of any changes. With respect to your residential address and phone number, you can notify us of the change by amending your profile of any changes to your personal data. If the change pertains to data that cannot be amended by changing your profile, please contact us. To this end you have the right to ask us to rectify inaccurate Personal Data and to complete incomplete Personal Data concerning you. We may seek to verify the accuracy of the data before rectifying it.
9.3 Right to Erasure – You have the right to ask us to delete your Personal Data and we shall comply without undue delay but only where:
9.4 Right to Data Restriction – You have the right to ask us to restrict (that is, store but not further process) your Personal Data but only where:
9.5 Following our request for restriction, except for storing your Personal Data, we may only process your Personal Data:
9.6 Right to Data Portability – You can request us to give you your Personal Data in a format that is easy to read by machines, or directly transfer it to another data controller if possible without harming others’ rights and freedoms. This right only applies if:
9.7 Right to Object to Certain Processing – In those cases where we process your Personal Data for the performance of a task carried out in the public interest or when processing is necessary for the purposes of the legitimate interest pursued by us or by a third party (as indicated in the Table in the clause 4.2 above), you shall have the right to object to processing of your personal data by us.
9.8 When your data is processed for direct marketing purposes, you have the right to object at any time to the processing of your Personal Data, which includes profiling to the extent that it is related to such direct marketing.
9.9 Right to Withdraw Consent – In situations where we handle your Personal Data based on your consent, we will never assume your consent but rather obtain it from you in a clear and explicit way. You have the right to withdraw your consent at any time and the process of doing so should be the same as providing it. If you decide to withdraw your consent, we will check if we have an alternative legal basis for processing your personal data, such as a legal obligation. If we do, we may still process your data without your consent and will inform you accordingly.[6]
9.10 Right to lodge a Complaint – You are entitled to file complaints with the relevant Data Protection Supervisory Authority. If you reside in an EU member state, you can file a complaint with the Data Protection Authority of that particular state. However, we request that you first attempt to resolve any issues with us before contacting the competent authority, even though you have the right to do so at any time, as mentioned above.
10.1 CodX Hub Solution Site uses cookies, for further information on what cookies are, which cookies we use, how and why we use cookies and how you can control which cookies are dropped, please read our Cookies Notice.
11.1 Through utilization of the Site, you acknowledge and consent to the acquisition, utilization, and retention of your Personal Data by the Company, as delineated within this Privacy Notice and other pertinent sections of the platform.
11.2 We retain the prerogative to modify this Privacy Notice periodically. Notification of such alterations shall be disseminated by means of updating this Privacy Notice.
11.3 In instances where substantial modifications are made, granting us additional privileges concerning the utilization of Personal Data previously obtained from you, we shall seek your consent either through electronic communication to your designated email address or by publishing details regarding said alterations on our platform.
12.1 For inquiries pertaining to the retention period of the data you provide to us or for any other questions related to data privacy, please direct your correspondence to our customer support at info@codxhub.eu.
[1] We do not collect any special categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). However, from our experience, we may not exclude that you, at your own discretion, send us such data in communication with us.
[2] In situations where we are required by law or a contractual agreement to collect Personal Data from you, and you refuse to provide this information, we may be unable to fulfill our obligations under the contract or initiate a contract with you. For instance, we may be unable to provide you with the services we offer.
[3] Please refer to the Cookies Notice for comprehensive details regarding the cookies utilized by us, including their attributes and functionalities.
[4] Please note that the table sets out the general information about the Personal Data we process. Certain data categories and/or purposes may differ in different jurisdictions and/or brands under which CodX Hub Solution provides its services.
[5] Note that even if you object to receiving direct marketing materials, from time to time, we may still need to send you certain important communications from which you cannot opt-out.
[6] Note that while you can decline to provide us with your Personal Data, we may not be able to provide you with the services you requested if we need that information, especially if consent is the only legal ground we have available to us.